活动场地预订 & 资源请求
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If you have an event that requires set-up service and/or custodial service, 请联系会议及活动 & Conferences and request the services needed by emailing Scheduling@buscalohijo.com.
会议活动 & Conferences will follow up on the request and 时间表 the set-up, 可拆卸的, 移动, 需要保管服务.
请检查, 如果你还没有, the new processes outlined below that went into effect on January 1, 2024. Adherence for all event reservations and resource requests will be 要求 in order to support a sustainable campus supporting equitable access and positive event experiences for all participants, 规划者, and all of us working behind the scenes to make these events successful.
活动空间预订请求
- 活动场地预订 must be submitted a minimum of fourteen (14) days 之前 to an 事件.
- 活动空间预订请求 received less than 14 days 之前 to the 事件 Date may incur a minimum fee charged to the requestor’s GL Account.
- Note: Classrooms and Conference Rooms require a reservation request just 2 days in advance.
- 活动场地预订 require a minimum of a 90 minutes between events for setup, 拆卸, 和清理.
- Classroom spaces require a minimum of just 30 minutes between events.
- Coming Soon: Use our SMC 事件 Planning Template to create 你的 事件 Timeline and more.
- 活动空间预订请求 received less than 14 days 之前 to the 事件 Date may incur a minimum fee charged to the requestor’s GL Account.
Spaces Requiring pre-approval before MECS can book the space:
- Athletic Spaces: contact Matt Buhler, 体育运动
- JARC & Recreational Spaces: contact Becky Harper, Recreational Sports
- Classrooms: Can be booked 后 the Add/Drop period concludes
- 社团活动:学生参与 & 领导力(SIL)通过存在
- Delphine Lounge: contact Kimiya Shokri, Delphine 跨文化中心
- 教堂边 & Main, 喷泉庭院(又名玫瑰园), 圣家园, MMC Lounge: contact Colleen O'Healy da Silva or Carrie Davis, 任务 & 省中心
- LaFevre剧院 & Performing Arts spaces: contact Danielle Ferguson & 贝克特芬恩
如何申请事件空间:
- Submit 你的 事件 Reservation Request directly through Astra Scheduling in MySMC
- AdAstra教程: 请求事件空间
- 通过电子邮件提交请求: Scheduling@buscalohijo.com
- 包括以下内容 要求 information in each 事件 Space Reservation Request
- GL代码
- 事件标题、日期、时间 & 位置
- 事件 Reservation Time = Your Setup Time + 事件 Time + Tear Down Time
- Setup Time: 包括 additional time in 你的 事件 Reservation 之前 to the actual 事件 Start Time so you can prepare the space for 你的 participants.
- 事件 Time: Your advertised 事件 Time for 你的 participants
- Tear Down: 包括 additional time in 你的 事件 Reservation 后 the 事件 ends so you can clean up the space. Everything you bring into space must be removed during this time.
取消活动预订:
- All 事件 Reservation cancellations must be submitted a minimum of three (3) days 之前 to an 事件.
- 晚些时候取消 & 没有显示: GL代码s will be billed for all applicable labor hours spent. See below for the Policy and Fee Schedule for 活动场地预订 and 事件 资源请求.
事件资源请求截止日期
- 技术 & 事件 资源请求 must be submitted a minimum of ten (10) days 之前 to an 事件.
- 事件 资源请求 with less than 10 days notice will incur a fee to compensate for the additional labor 要求 to accommodate late requests.
- See below for the Policy and Fee Schedule for 活动场地预订 and 事件 资源请求.
- 将您的活动资源请求发送至 Scheduling@buscalohijo.com. The Work Order system has changed… Do NOT use the Facilities Work Order system for 事件 needs.
- Provide a GL代码 (if different from 事件 Space Reservation GL代码)
- 包括 尽可能多的细节 about the resources you are requesting to ensure we understand what you are requesting
- Linens are not provided by MECS; they are available through CaterTrax
- 设置(和布局):
- Tables (6’/8’ longs and/or 6’/8’ banquet rounds), 折叠椅, 10 ' x 10 '檐篷, 垃圾, 回收 & 堆肥容器等.
- A list of available resources can be found here:
- Tables (6’/8’ longs and/or 6’/8’ banquet rounds), 折叠椅, 10 ' x 10 '檐篷, 垃圾, 回收 & 堆肥容器等.
- IT和/或视听需求: Projector, Screen, Laptop Connection, Microphones, Speakers, 等.
- Tech Checks are 时间表d 30 minutes 之前 to the start of the 事件 unless otherwise requested
- You are welcome to contact the Service Desk x4266 with any questions
- 电气/电力需求:延长线(长度和数量), 电涌保护器(长度, 出口数量及数量), 蜘蛛箱(仅限DLS草坪和Chapel草坪), 等.
- 新 浪涌保护器, 延长线, and Fire Extinguishers will be provided through the new MECS Equipment Loan System by emailing Scheduling@buscalohijo.com.
- 在请求时需要GL代码
- Failure to return loaned surge protectors and/or extension cords will incur a replacement fee for the full cost of the replacement purchased.
- 新 浪涌保护器, 延长线, and Fire Extinguishers will be provided through the new MECS Equipment Loan System by emailing Scheduling@buscalohijo.com.
- IMPORTANT NOTE: Tier Scheduled 事件 will receive 之前ity resource allocation. All other events 时间表d the same day may not receive exactly what is requested, but we will do our best to accommodate every event need.
- Standard 事件 Layout Templates will soon be available on our website
- 事件 资源请求 with less than 10 days notice will incur a fee to compensate for the additional labor 要求 to accommodate late requests.
MECS资讯科技服务
- 事件 技术要求事件资源需求 & Layouts must be submitted a minimum of ten (10) days 之前 to an 事件.
- Tech Checks are 时间表d 30 minutes 之前 to an event
- 缩放许可证必须通过 它的门户 in conjunction with Rob Limon, Academic Media Producer.
- 服务包括:
- Service Desk Help 位置s: Galileo 111 and the 图书馆
- Service Desk Hours: Mon-Fri: 7:30am - 7:30pm, Saturday: 7:30am - 3:30pm
- 电话:925-631-4266 |邮箱: ServiceDesk@buscalohijo.com
- Capability by 事件 Space coming soon
- Audio & Visual Equipment and Technical Support is provided for events per IT’s 服务水平协议 (SLA):
- 营业时间: 星期一至日，上午七时三十分至晚上十时
Did you know you can also borrow Tech for 你的 事件? 点击这里 借并归还 你的 时间表.
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